How to set up your iPhone to access your e-mail

This article describes how you can set up your iPhone to access your e-mail account.

1. On your iPhone tap the 'Settings' icon
2. Tap on 'Mail, Contacts, Calendars'
3. Tap 'Add Account'
4. A list of e-mail providers is displayed. Scroll to the bottom and tap 'Other'
5. Tap on 'Add Mail Account'
6. In the 'Name' field, enter your name. This will be displayed to users in the 'From' field when they receive messages from you so you may want to enter your name or your company's name
7. Enter your e-mail address in the 'Email' field
8. Enter your e-mail password in the 'Password' field
9. In the 'Description' field, enter a name for the account such as 'Personal' or 'Work', for example
10. Now click on 'Next'
11. A new page will be displayed. Ensure that 'IMAP' is selected at the top of the page.
12. In the 'Host Name' field, enter mail.yourwebsite.co.uk, replacing 'yourwebsite.co.uk' with your web site address. Note, do not enter 'www.'
13. Enter your e-mail address in the 'Username' field
14. Enter your e-mail password in the 'Password' field
15. Scroll down and enter the same details in the 'Host Name', 'Username' and 'Password' fields under the 'Outgoing Mail Server' header
16. Click on 'Next'
17. A new screen will appear. Click on 'Save'
18. Your new account should now be added. Go back to the Home Screen, tap the mail icon and any messages that you have should now download
19. To test, try sending an e-mail to yourself to ensure that it sends and then it received.

Final Set Up

Your new e-mail account is now set up however, you can configure it to make things even better!

With your phone set up as it is, when you delete a message from your phone, it will go to the 'Deleted Items' folder on your phone but not on your webmail account. This is also true when you send an e-mail. If you send an e-mail from your iPhone, you will not see it in the 'Sent' folder on your webmail. These folders are not in sync. This may not be a problem for you, it depends on how you use your webmail and iPhone mail. However, if you would like everything to sync, follow these steps:

1. On your iPhone tap the 'Settings' icon
2. Tap on 'Mail, Contacts, Calendars'
3. Tap on the account that you have just set up
4. At the top of the next screen, click on 'Acount'
5. On the 'Account' page, scroll to the bottom and click on 'Advanced'
6. You will now see the 'Mailbox Behaviours' header
7. Click on 'Draft Mailbox'. You will see that by default the 'Drafts' folder on your iPhone is selected. Scroll down the list of folders under the 'On The Server' header and click on the 'Drafts' folder
8. Now click on 'Advanced' at the top of the screen. This will take you back a screen
9. Now click on the 'Sent Mailbox' area
10. Do the same as before, scroll down the list and click on the 'Sent' folder under 'On The Server'
11. Now click on 'Advanced' at the top of the screen. This will take you back a screen
12. Now click on 'Deleted Mailbox'
13. Do the same as before, scroll down the list and click on the 'Trash' folder under 'On The Server'
14. Now click on 'Advanced' at the top of the screen. This will take you back a screen
15. Finally, scroll down until you see the 'Deleted Messages' header. Click on 'Remove' and change the setting to 'Never'
16. You are now done. Test by sending a message from your iPhone, to yourself. Log on to a computer and see if you see the message. Delete the message from your iPhone and then, back on the computer, check the 'Trash' folder in your webmail to see if the message has moved
17. Done!